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Sales Administrator

Sales Administrator

Main Purpose of the Role

The ideal candidate will be a focused enthusiastic individual with the ability to coordinate multiple tasks with a team goal of successful project delivery. Good computer skills are essential, in particular experience using Microsoft Word intermediate and Excel intermediate/advanced level. Basic understanding of project scheduling and Gantt charts would be beneficial
Perform a wide range of administrative and support activities, helping the Account Managers increase efficiency and uniformity.

Main Responsibilities
  • Assisting pre-sales with compiling proposals, supplier pricing, tender returns and presentations using Microsoft Excel and PowerPoint presentations
  • Support all sales with administrative tasks including log of active projects, communicate with accounts to ensure timely invoicing, ensure project processes are followed and arranging travel
  • Liaising with procurement to acquire product pricing and create cost sheets from templates
  • Ensuring project timesheets, costs, variations and budgets are collated and reported to the Management on a regular basis
  • Keep track of labour spent on special projects, using information obtained by Technical Administrator and Labour PO’s.
  • Liaise with project managers / sales and procurement to ensure kit is ordered as and when requested.
  • Keep overall project programmes updated for special projects, to allow management of PM and labour allocation.
  • Maintain Subcontractors list, ensuring all supporting documentation is kept relevant
  • Office admin including answering telephones, dealing with post, binding and filing

Key Skills Required
  • Presentable appearance               
  • Prior experience in a similar role
  • Excellent interpersonal skills, communication and telephone manner        
  • Technical background/interest in Audio-Visual technology
  • Intermediate computer skills including use of Microsoft Office (Word, Excel, PowerPoint & Outlook)
  • Working experience in SalesForce
  • Excellent organisational skills
  • Attention to detail and methodical in record keeping
  • Good at multitasking and prioritising
  • Quick learner, with a willingness to progress and take on additional responsibilities in the future
  • A good team player, whilst able to work on your own initiative


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